Minutes

LIBRARY CITIZENS ADVISORY COMMITTEE

Final Minutes

Meeting of August 15, 2007

Room 278 City Hall

San Francisco , California

Meeting called to order at 6:03 PM

Chair Cauthen presented a Certificate of Honor on behalf of the LCAC from the Board of Supervisors to former Chair Dan Weaver.

Roll Call: Present: Cauthen, Cuttler, Edouardo, Kallen, Resnick, Ryan, Seeman, Soto, Vogel, Warfield, Weaver

Absent: Braun, Daryabegi-Farhang, Situ; 3 vacancies

No members of the were public present - no public comment

Dan Weaver agreed to take the minutes for this meeting.

Budget Report: Jay Manglicmot, the library’s Chief Financial Officer, presented the library’s 2007-08 budget. He emphasized that the baseline year for the Library Preservation Fund Renewal is the 2006-2007 operating budget, $70,836,573.

For the 2007-08 fiscal year, a city-wide capital planning committee determined that the library’s capital projects financial requirement would be an additional $2 million, not the originally budgeted $4 million; this decision is reflected in the budget for this year.

Mr. Manglicmot pointed out the average budget increase for the library in recent years has been 8% per year from property tax set - aside and general fund sources. The average fixed - cost budget increase for the operations budget is estimated to be 3.5% annually. He is confident of the library’s ability to pay off revenue bonds allowed in the LPF renewal and increase services as well.

Report of the Chair and Vice Chair: Cauthen discussed: the new recording equipment; the library will store our meeting tapes; the Chair will meet with the Clerk of the Board of Supervisors to discuss the LCAC staff requirements. The Chair discussed her understanding of the campaign election requirements in city buildings and at policy body meetings. Deputy City Attorney John Givner will attend our September meeting to discuss this. The BL IP performance review will also be presented at that meeting. A new branch library re-organization has been implemented and will be presented at a future meeting. Vice Chair Cuttler said that the officers are working on filling the 3 vacant positions on the LCAC.

Mark Vogel proposed placing on Craig’s List an announcement for a volunteer secretary for the LCAC. The chair encouraged Mark to do so. Near the end of the meeting, he sent off the posting with the approval of the chair.

Member ideas on future LCAC topics for discussion and research:

•What is the library doing with our recommendations?

•Why is the process of filling branch librarian positions taking so long and how does this situation impact branch library programming?

•We should try to find out when library matters are before the BOS and seek to get recommendations to them before they make their decisions. We need a notification procedure to allow us to act on

BOS library items.

•We need to have a good understanding of our established scope as an advisory body.

•We should see if there is a meeting time that works better for all members of the LCAC. This review should be done on a periodic basis.

• We should try to involve the community more in our activities and deliberations.

• We should understand that it is not our task to manage the library

• We should evaluate and comment on BLIP progress and that of other library initiatives.

The meeting was adjourned at 8:05 PM.

The meeting adjourned at 8:05 p.m.